Sample Emails

Sample Email To School Principal

**This sample email is best sent in March / April before the current school year ends. The intent is to let the current Principal know that GNC intends to return next school year.**

Dear Principal / Office Manager,

My name is [Team Leade'rs Name] and I am the Team Leader for Good News Club at [ School Name]. I'm writing to you today in hope to start the communication regarding our request  to [a room(s)] for a Good News Club next school year.  

Prior to Summer vacation, we begin planning for next year’s after-school Good News Club program at your school. We intend to submit our Use of Facility Request Application Form for the 2023-2024 school year as soon as the school district allows.  

As you are aware our after-school Good News Club is once a weekly 1.5-2 hours program on [the short day or the day your club is usually held], we’d need about 1/2 hour time for set-up and another 1/2 hour for clean-up, ie. an acutual club time of [2:30pm-4:00pm] means a [2:00-4:30PM] when requesting for the use of facility.   

That being said, we have a Easter Party Club planned on [Date/Time]. We'd love to have you and the admin staff join us if you could be made available. This will be a great opportunity for you to see how much the students and our volunteers appreciate the platform that you've provided each week.

Enclosed are some additional information that I'd like to share with you on what other principals say about having Good News Club in their schools, and 10 reasons why schools want a Good news Club on campus. For your reference, 2001 US Supreme Court Ruling on Good News Club vs. Mildred Elementary School.

The parents of the students will know that we are non-affiliated after school program with the school district and we are a credible organization that is global and have been around for 86 years.  

Should you have any questions, please feel free to let me know.


[Team Leader's Name & Contact Info]

Sample Invitation Email for Previous Year Students

**This email is intended to inform the parents that GNC/JYC is coming soon. This is to be sent out in July when you do not have an actual club date/time/location.**

Subject Line: Good News Club / JYou Connection Coming Soon

Hello [Parent/Guardian Name],

Hoping you're having a great summer.

We're excited to tell you that we are actively planning for the upcoming 2022-2023 Good News Club / JYou Connection. We would love to have [Child's Name] join us again.

We are having it [Online via Zoom / In-Person / Hybrid] this year. An e-flyer with the detailed club information will be sent out in a few weeks time.

We now have the sign ups through our website at [Link]. You're welcome to pre-register your child today!

If you have any questions or concerns, please reach out. We want you to feel comfortable with this process. You can respond to this message or call me at: [XXX-XXX-XXXX].

[Signature line]

Sample Registration Confirmation & Welcome Email

**This email is to be sent out after the child is registered. You'll need to have your club's date/time/location/link all confirmed. It's best to send it out 0-2 weeks before the club starts.**

Subject Line: Good News Club/JYou Connection Information

Hello [Parent/Guardian Name],

Thank you for registering your child(ren) for 2022-2023 After-School Good News Club/JYou Connection.

Our club is on every Monday at [xx:xx PM] starting [Date] and our last day of club will be [Date].

The location of the club will be at [School Name/ School Address / Room #]

To protect your children, we continue to follow the CEF child protection policy. Only registered children are allowed to participate in these clubs. If you have any questions or concerns, please reach out. We want you to feel comfortable with this process. You can respond via email to this message or call me at: [XXX-XXX-XXXX].

[Signature Block]

Weekly Lesson Recap Email Ideas

Weekly Lesson Recap Blog Posts

Youth Challenge Blog:

Quiet Time Activity Sheets

Memory Verse Tokens

Link to the Good News Club Teachers' church websites.

Information about the next Good News Club.